Hiring for concerts, festivals, and corporate events requires local expertise, speed, and reliability. A well-organized event runs smoothly and leaves attendees feeling fulfilled.
Staff who work behind the scenes and on the front lines to ensure a successful event help create memorable guest experiences. Working with event staffing experts can help you hire enthusiastic, trustworthy staff for your Colorado venue.
These tips support the creation and implementation of an event staffing plan.
Identify the Roles
Start preparing at least 6 months before the event to help fill your staffing needs:
- Clarify which areas of the event require staff.
- Include how many workers are needed for each part.
- Develop detailed job descriptions.
Depending on the event, you might require staff in the following roles:
- Event planning: Marketing, logistics, and scheduling
- Live day: Event setup, event production, security, check-in and information desk, vendor assistance, and cleaning crew
- Food service and entertainment: Catering or kitchen staff, bar staff, waiters, and event host or presenter
Determine the Event Scope and Budget
Consider the length of the event, food and beverage offerings, entertainment, speakers, and budget:
- Ensure staffing and entertainment needs align with the money available to spend.
- If needed, adjust the event scope and ability to hire staff based on the allotted funds.
- Cut from areas other than staff to avoid reducing the overall event quality.
- Overbook the number of staff required to provide flexibility for individuals missing their shifts.
Define the Hiring Process
Your staffing needs and the time available for hiring impact which of the following options you might choose:
- Hiring online: Placing ads online to reach relevant candidates.
- Requesting referrals: Asking other professionals in your field for candidate recommendations.
- Outsourcing: Partnering with local event staffing experts who specialize in Colorado venues. Get help identifying your staffing needs and accessing vetted candidates. Gain creative ideas for planning the event and insider tips on connecting with clients and guests during the event.
Ask Questions
Ensure candidates are being asked relevant interview questions and can properly represent the company brand during the event:
- Start with a prescreening call to each candidate.
- Schedule virtual meetings or in-person interviews to learn about top candidates’ personalities and cultural fit.
- Develop a list of interview questions focused on candidates’ knowledge of the business, general availability, flexibility, and willingness to do what it takes to carry out a successful event.
Sample interview questions include:
- What is your favorite part about working at events?
- What experience do you have working with this type of event?
- What are your top strengths, and how would you demonstrate them during this event?
- How do you handle unexpected challenges during events?
- What is one area in which you could improve your work at events?
- Which approach would you take to represent the face of this event?
Hire Based on Experience and Personality
Find staff with experience working at diverse events. They require minimal training to blend with the team and perform the duties.
Focus on candidates with positive attitudes and exceptional customer service skills. They will do what it takes to ensure guests are happy during and after the event.
Partner with Job Store Staffing
Job Store Staffing helps Colorado venues quickly find professional event staff for every seasonal need. Contact us to discuss your event staffing needs today.
